GENERAL INFORMATION
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The meeting will be held at: Conference Center Woudschoten, Woudenbergseweg 54, Zeist.
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You are expected to arrive on November 21st between 9.00 and 9.30 a.m. so there is enough time for registration and mounting of posters. As you may know, participation in this meeting is obligatory for all ONWAR PhD-students. In order to get a certificate of the school, you have to sign a presence list at the start and at the end of the meeting. If you arrive late and/or leave earlier this will have consequences for the amounts of points rewarded.
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CEN-PhD students will receive 0,9 EC for attending the meeting.
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Please note that during the meeting the language will be English.
PUBLIC TRANSPORT – TRANSFER TO WOUDSCHOTEN
On Thursday November 21st there will be shuttle buses at Station Driebergen-Zeist to bring you to Woudschoten Conference Center. The shuttle buses will depart at two timepoints: 8.10 a.m. (two buses) and 8.40 a.m. (two buses). Please try to travel early and do not wait for the final bus to depart.
(If you are not able to travel with one of these buses, it is also possible to travel to Woudschoten by bus 381 [Syntus]. For this: check 9292.nl).
On Friday November 22nd there will be buses to bring you to Station Driebergen-Zeist at two timepoints: 18.00 p.m. (two buses) and 18.30 p.m. (one bus).
INSTRUCTIONS FOR THE POSTER SESSIONS
General
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There will be a poster session on each day, part of the presenters will be at their poster presenting on day 1, and part on day 2. Everyone (except presenters at that session) will be matched to a poster per session, which they have to visit and provide feedback on. Please check the program to see when your poster session is scheduled and which poster you have to visit. This feedback will be incorporated in a google form you have to fill in. You will be able to access it via a QR code, which you can find on the walls in the different rooms.
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The size of the poster boards at Woudschoten is 1.18 m x 1.46 m (portrait; work surface). This fits a poster printed on A0 format. Please put your picture on your poster, so people who would like to meet you and discuss your poster, know who to look for. A floor plan of the poster groups will be made available online and can be found at the information desk during the meeting.
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All posters have to be mounted upon arrival on the first day of the meeting and must remain on display for the duration of the entire event. Do not forget to take your poster down after the meeting.
Poster presentations
1) Presenters of that day will be at their poster the whole session.
2) Feedback can be given in the google form via the QR-code, this can be found on the program and on the walls. This should be done before the end of the session.
3) There are 3 awards, two for posters presented on Thursday and one for posters presented on Friday. QR-codes to vote for the best poster can be found on the walls in the building.
INSTRUCTIONS FOR THE BLITZ SESSIONS
General
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There are four blitz sessions, two on Thursday and two on Friday. The blitz presentation will proceed in the order noted in the program (will be sent later), and your poster presentation is scheduled on the same day.
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The format of the blitz presentation is like you would expect during a scientific congress. The purpose of the blitz is to convince your audience to visit your poster, so be creative!
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You are expected to prepare a short, maximum 2 slides, PowerPoint presentation of your poster. You will have 90 seconds to promote your poster. This is intended to attract people to your poster, it is not meant to show the audience your complete research project. Due to the full program during the meeting, time will be tracked very strictly.
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There will be an award for the best presentation in each of the four blitz sessions. The voting can be done through a QR-code that can be found on the walls during the meeting.
Blitz presentations
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To avoid delays during the blitz sessions, we have reserved the first row in the lecture room for the blitz presenters. In addition, prior to the meeting we will create one google presentation file which includes all blitz presentations, to make sure the transition between presentations goes smoothly:
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You are kindly requested to send your blitz presentation at the latest by Thursday 7th of November 2024. Make sure your google presentation includes a slide with your name, poster title and poster number. Please include your last name in the filename of your presentation or file (e.g. [BLITZ SESSION NUMBER(1A/1B/2A/2B)_LAST NAME_FIRST NAME]). All blitz presentations should be presented live during the ONWAR meeting.
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On both days you will be given the opportunity to check your blitz beforehand; these moments will be announced later.
INSTRUCTIONS FOR ORAL PRESENTATIONS
Each individual presentation is scheduled for maximally 12 minutes. After the presentation there are 2 more minutes for discussion. Members of the organizing committee will be present with an alarm clock to keep track of time. Since the meeting has a very tight schedule, we kindly ask you to not exceed the scheduled time. Try to keep your slides to maximum 1 per minute.
The ONWAR/CEN committee noticed in the previous years that not all presentations were easily accessible for the broad audience of which ONWAR/CEN consists. We think this is a pity for several reasons: 1) if your audience has difficulty following your presentation, they will be less eager to ask questions, 2) you invested time in making this presentation, and now the audience still does not understand what you have been doing all these years, 3) ONWAR/CEN promotes the translation between different fields within the neuroscience community and hopes that PhD students learn from one other.
To emphasize the importance of an accessible and understandable presentation, we set up some basic guidelines that might help you when assembling your presentation:
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Do not try to fit everything you did in the past four years in a presentation of merely 10 minutes. Pick out your most interesting findings.
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Introduce your subject via a “dummy” introduction slide. If you are in the field of molecular neurobiology, some concepts you think are very well-known are completely new for researchers with a more clinical background, such as psychology or medicine. And vice versa of course. Introduce some of your key-concepts.
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Do not go too deep into the methodology. Try to sketch why you did it and the main procedures, without mentioning all the details of the analyses.
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Try to minimize the amount of complex names or abbreviations (e.g. genes, proteins, medication).
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The most important aspect of your presentation is that the audience gets a global understanding of what you have been doing, why that was important, and remember or learn something from it.
Presentations will be given on a PC laptop using Windows 10.
Participants who created their presentation on an Apple/MAC computer should check their entire presentation in advance on the laptop at Woudschoten to be sure that all animations and images appear as intended.
Note: You are requested to send your oral presentation through this link at the latest by Tuesday 19th of November 2024. Please include your last name in the filename of your presentation or file (e.g. [ORAL SESSION NUMBER_LAST NAME_FIRST NAME].ppt). All presenters should have a back-up of their entire presentation (slides, figures, images) on a USB memory stick.
METASCIENCE
The metascience event will take place on Thursday from 15h15-16h45. This year we will have four parallel workshop session of 1h30 each, so there will be four workshops for you to choose from. Information about all workshops can be found on this website under ‘metascience’.
If you have a preference for particular workshops, please indicate that preference by following this link. Please note that there are limited number of places available for each workshop. Therefore, we ask you to rank the workshops based on your interest. Of course, we will do our best to assign the workshop you find most interesting, but keep in mind that we cannot guarantee it. The deadline for voting is 18:00, Wednesday 6th of November 2024, after that day the poll will close! If you do not vote, we will randomly assign you to a particular workshop.
As soon as we have finalized the schedule, your assigned workshop will be indicated on this website under ‘attendees’.
Questions about the program or the meeting? Please contact Kim Hubregtse, Graduate School Neurosciences Amsterdam Rotterdam, tel.+31 20 59 80955, k.hubregtse@vu.nl